As you know, the QuickBooks Accounting software is the best software that helps small-sized or medium-sized business owners manage their accounts or records effectively. And few Add-ons make the software more effective. One such feature is EIN which the users can add.
Many users find it challenging to Add an EIN to existing Payroll Subscription in QuickBooks. So we have come up with this article, where we will discuss the steps with you to add an EIN to Basic QuickBooks Payroll, Standard, or Enhanced Subscription.
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Requirements and limitations
Some requirements that are needed with limitations for adding EIN to QuickBooks payroll. And the following list of essential conditions and restrictions.
- Users will have to use an exact registered copy of QuickBooks Desktop on the exact machine to process payroll for all companies under single subscription.
- The QuickBooks desktop payroll is programmed to support a single company data file per EIN. And if you try to use more than one company file under EIN, you will face errors.
- Contact details will be the same for all the companies for payroll subscriptions that you add up to the single subscription.
- If you use direct deposit to pay out your employees, you must collect data from several companies with different EINs and direct debit on the same DIY payroll subscription.
- Please make sure that limit does not depend on the number of employees at the time o adding a limited number of companies to a single subscription.
- It is recommended not to give service keys to the clients if a user is an enhanced payroll for accountant’s license owner. It might expose the payroll subscription account to unauthorized access.
Steps to add EIN to your subscription
You will see here how to add an EIN to your latest QuickBooks desktop:
- Go to choose Employees, then select their payroll.
- Use My Existing Payroll Service.
- Under Identify Subscription, select Use Subscription Number XXXXXXX [Payroll Subscription Version].
- If you don’t find your subscription in the list, select other: I have an existing subscription and a Zip Code. And then enter your information.
- Select Open, then choose Next.
- When the Add Company Information window opens, choose Next to add the company EIN.
- You may have to select Print or Return to QuickBooks Desktop.
- Verify the Service Key.
- You have to Select Employees, then My Payroll Service, and then Manage Service Keys.
- Choose View to see the new service key with an Active Status.
Do you want to add a company file?
- Bring note of the service key of the EIN you are adding.
- Go to Employees, choose payroll, and select Enter Payroll Service Key.
- Choose Add. Then enter the service key as one number without hyphens.
- If the company file already has the payroll service key, select Edit instead of Add. Then enter the Service Key.
- Next, Finish it.
- A new Tax Table will be installed. All it will activate all payroll functions in your QuickBooks Desktop company file.
Conclusion
Adding EIN to a QuickBooks payroll subscription doesn’t include any easiest method, but it involves some of the steps mentioned above. The given steps will help you add an EIN to a different QuickBooks desktop payroll subscription. But if you still find yourself in a dilemma or want to take help, you can proceed with our QuickBooks payroll support team at 1-800-615-2347 and can talk to the certified experts.
Our team of experts has the right technology and can solve your QuickBooks-related problems in the least time.
